Senior Executive Assistant
About the job
Job Title: Senior Executive Assistant
Location: Marousi, Greece
Employment Type: Full-time|On-site
NEMO Digital Business Agency is seeking a Senior Executive Assistant to provide comprehensive support to the Managing Partners.
About NEMO
NEMO is a digital business agency designing, delivering, and activating high-impact digital experiences and campaigns for leading brands. We offer integrated services and innovative solutions, combining strategy, creativity, data, and technology to drive measurable growth.
The Role
The Executive Assistant provides full administrative and operational support to the Managing Partners, ensuring efficient time management, smooth information flow, and effective coordination across internal teams, clients, and external partners. The role acts as a key communication link between leadership and the organization, delivering solutions with a high level of professionalism, discretion, and responsibility.
The position is responsible for managing calendars, meetings, communications, travel arrangements, reporting, and day-to-day executive operations, while also supporting cross-departmental collaboration, project coordination, and ad hoc initiatives. Strong project management capabilities are essential, as the role contributes to the timely execution of priorities and strategic initiatives.
This role reports directly to the Managing Partners.
The ideal Senior Executive Assistant is a highly motivated individual with the ability to think critically and offer solutions with a high level of professionalism and confidentiality.
What You’ll Do
Manage Managing Partners’ daily calendar efficiently - arrange meetings, personal appointments, conference calls, and send reminders
Act as the point of contact among executives, employees, clients, and other external partners
Manage information flow in a timely and accurate manner
Liaise with other departments to ensure timely deliverables
Prepare presentation documents and executive summaries
Take minutes during meetings
Coordinate the day-to-day facilities operations including preventative maintenance, repairs, security, safety, janitorial services
Arrange travel and accommodations and prepare the additional expense reports
Manage office budget, ensure accurate and timely reporting
Address employees’ queries regarding office management issues
Maintain and coordinate office supplies inventory
Take on additional duties and complete ad hoc projects as assigned by the management
Coordinate and monitor the execution of the company’s communication and external relations initiatives and programs.
Collaborate with internal departments, including HR, to support and successfully deliver various cross-functional projects.
What We’re Looking For
7+ years of proven experience as a Senior Executive Assistant or similar role
Knowledge of office procedures
Solid experience in MS Office suite
Fluency in English (written and spoken)
Strong communication skills (via phone, email and in-person)
Experience exercising discretion and confidentiality with sensitive company information
Excellent organizational skills with an ability to think proactively and prioritize work
Knowledge of accounting principles will be considered an asset
What We Offer
Competitive salary package based on experience
Opportunities for professional growth and skill development
Exposure to prestigious automotive brands and high-impact campaigns
Structured working hours (Monday–Friday, 10:00–18:00)
Modern office in Marousi with easy access via metro, suburban railway, and bus
A work culture that values efficiency, clarity, and balance
What you need to know:
Our clients are our allies. We work to meet their business objectives and build the technology to achieve them. This is what makes NEMO stand out!
So, if you want the opportunity to work for a growing, entrepreneurial organization, all you need to do is send us your CV on hr@nemo.gr or simply click on the link below and submit the form!